EAC Procurement Procedures
Procurement plays an essential role in enabling the EAC carry out its mandate within the realm of good governance and accountability, borrowing its activities from procurement best practices around the world to establish the most appropriate policies and procedures that meet EAC needs. This section has been designed to provide useful information to prospective and registered suppliers and contractors on the process followed by the EAC when sourcing for goods, services and works. The EAC Procurement Unit is responsible for coordinating and overseeing the sourcing, selection, and contract execution for 3 EAC Organs - EALA, EACJ and Secretariat.
Open and Limited Competition
Open International or open Regional competition shall be the preferred method of competition as it best satisfies the principles of best value for money, transparency and effective competition. If an open international or regional competition cannot be held, a Limited international or regional competition may be carried out. Limited competition shall be for international or regional competition may be carried out. Limited competition shall be for short-listed suppliers selected in a non-discriminatory manner in rosters, pre-qualifications, expressions of interest, market research etc. Regional competition shall be limited to suppliers in the Partner States.
EAC Procurement Procedures
Policies and Procedures
The EAC is committed to transparency at all stages of procurement, the initial decision to buy, through the selection of a supplier, to disposal of assets.
Procurement Principles
The EAC shall ensure that all potential participants in a specific procurement or disposal action do not have any potential or actual conflict of interest.
Conflict of Interest
The EAC is committed to transparency at all stages of procurement, the initial decision to buy, through the selection of a supplier, to disposal of assets.
Criminal activities and sanctions
The EAC shall, whenever it suspects that criminal activities are taking or have taken place, refer the matter to the appropriate civil authorities. These activities include bribery, fraud, coercion and collusion.
Supplier Eligibility
The EAC shall entertain bids or award contracts to, suppliers who meet the legal, ethical and quality requirements of the EAC. This will require the ascertainment and confirmation by the EAC.
Least Cost Selection (LCS)
Least Cost Selection is the evaluation methodology that recommends the lowest priced bid, which meets all the requirements of EAC both commercial and technical.
Partner-funded Projects
EAC is authorised by the Financial Rules and Regulations to comply with Development Partner requirements for the conduct of procurements being conducted with Development Partner Funds.